Saturday, April 7, 2012

How to export user information to Excel

SharePoint provides you “Export to Spreadsheet” feature across almost all list, allowing you to export your list content to Excel. But not all lists have such functionality. For example, this option is not available for User list.
Here are the details:
We can achieve this by using two methods:
1. OWSSVR Functionality
2. Open with access

OWSSVR Functionality:
This export functionality is just using owssvr.dll, so you can use the following URL to open your users in Excel
Everything you need is getting the right ID of the list and its view. To get these values follow the next steps:
·         Go to the “People and Groups” page of your site
·         Navigate  to “Settings->List Settings” options via Toolbar
·         Click on “List View” in “View” section to edit the List View.
·         Choose the fields you want to export (need to click OK and open view for edit again)
·         Copy the “List” and “View” IDs from URL in this the page, where you edit List View.
·         Save copy-pasted ID and replace [LISTID] and [VIEWID] in our URL.
·         Open original URL http://[site]/_vti_bin/owssvr.dll?CS=109&Using=_layouts/query.iqy in browser, with the right values

Open with access method: this is the most simple method to extract the data.

·         Open any custom list by using the option “open with access”
·         When the list will open in access then you will see the option of “user information list” in the left hand side.
·         Copy and paste it in excel and that’s it. You are done.

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The opinions expressed on this blog are the personal views of Pratik's SharePoint Blog, and do not represent or reflect the viewpoints or policies of any past, present, or future employer, colleague, or customer, or any other entity. The posts on this blog are provided ‘as is’ with no warranties, express or implied, and confer no rights. Use of information contained within this blog, including specific technical steps mentioned herein, is at your own risk. References to specific software products, processes, resources, or companies do not imply any endorsement.